Human Resource Officer Full Time NEW

PURPOSE OF THE JOB:

The job holder will be responsible for managing the full HR cycle that includes recruitment, new-employee orientation, performance management, employee relations among others.

RESPONSIBILITIES

Recruitment

• In consultation with hiring managers, the job holder will manage the recruitment process. This includes: recruiting, sourcing and identifying talent including having proactive discussions with hiring managers about vacant roles.
•  Advertise vacant positions, maintain a data bank of received applications. Prepare shortlists of candidates, conduct interviews in liaison with hiring managers.
•  Prepare employment contracts and facilitate probation evaluation.
•  Conduct reference check for successful candidates.
•  Plan and conduct orientation for all new staff.
•  Develop job descriptions for new positions and update existing ones as necessary.
• Prepare recruitment reports.

Staff Benefits & Payroll Management

• Preparing monthly payroll with Finance office.
• Support Finance & Administration team during salary payments and ensure pay slips are issued on a monthly basis.
• Oversee the staff welfare activities

Staff Database Management & Filing

• Maintain an organized filing system and personal files as per the HR handbook for all staff.
• Maintain leave records and updating leave tracker.
• Ensure that staff employment contracts are up to date.
•  Prepare regular HR reports.
• Conduct the HR FILE AUDIT checklist on quarterly basis to ensure that personnel files are complete, organized, and secured.

Staff Welfare, Disciplinary Actions and Grievances

•  Participate in investigation and disciplinary hearings as required.
• Advise managers in dispute and conflict resolution.

Exit Management

• Conduct exit interviews, analyze findings and submit recommendation to reduce staff turnover.
•  Facilitate exit clearance in liaison with line managers and other departments.

Policy & Procedures

• Ensure all staff read and understand all policies and procedures, handle any queries regarding the policies.
• Provide interpretation and advise to line managers on labour laws application.

Performance Management

•  Advise staff and line managers on performance management process and tools.
•  Track completion of performance objectives and reviews for all staff and submit regular status update to the Chief Operations Officer.
• Ensure that all newly hired staff have completed probationary performance reviews

KEY COMPETENCIES:

• A bachelor’s degree in HR, Administration, Management or any other relevant field.
• Higher Diploma in Human Resource Management
• Member of the Institute of Human Resource Management
• At least 5 years’ experience, in a hospital set-up.
• Proven knowledge and direct experience in at least two of the following areas; recruitment; compensation and benefits, employee relations and communications, performance management and HR practice.
• Thorough understanding of labour laws
• Ability to coordinate and prioritize conflicting assignments
• High sense of professionalism and confidentiality
• Tact and diplomacy in handling sensitive issues.