Accounts Receivable Assistant
Full time @Kempinski Hotels posted 1 day ago in Business and Finance Shortlist Email JobJob Detail
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Experience 3 Years
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Industry Finance
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Qualifications Degree Bachelor
Job Description
Key Responsibilities
- To know and observe the credit policies of Villa Rosa Kempinski and Olare Mara Kempinski.
- Process the daily transfer from guest ledger (accruals) to city ledger of all invoices and credit card payments promptly.
- To monitor the postmaster accounts ensuring that the opening of those accounts are approved and they are closed within the stipulated time.
- To check if all daily City Ledger folios are received from Front Office.
- To check that room rates charged to travel agents are in accordance with their contracts.
- To ensure that group billings are completed as per contract.
- Â To ensure that all folio transfers are approved and routed to correct customer.
- To ensure accuracy of all charges and credits posted to the individual accounts.
- To check if the invoices are attached with proper covering details e.g. commitment letter, LPO/PO/LSO, vouchers, or any other relevant documents supporting the charges before dispatching them to customers.
- To maintain the records i.e. scanning copies of all invoices, supporting documents, statements, filing etc.
- To check the balances of account receivables to ensure that all figures are accurate and tied to related accounts.
- To balance all house accounts on a weekly basis.
- To investigate disputed charges and to follow up on queries received by City Ledger Customers and credit card customers.
- To reconcile payments and open invoices.
- To maintain ongoing detailed documentation of all collection efforts for future analysis of a customer’s credit worthiness and to serve as support in the event of a bad debt write-off.
- To update approved credit customers in Opera AR, ensuring the credit application forms are current and up to date.
- To contact delinquent accounts and try to collect money in the shortest delay possible.
- To report to the Credit Manager all matters affecting credit and collection.
- To monitor and maintain supporting documents of all advance deposits.
- To reconcile and allocate credit cards.
- To reconcile and allocate M-Pesa payments.
- To answer clients’ queries promptly, professionally, and efficiently.
- Performs all duties and responsibilities in a timely and efficient manner in accordance with established company policies and procedures to achieve the overall objectives of this position.
- To understand and strictly adhere to the Rules & Regulations established in the Employees Handbook and the Hotel’s policy on Fire, Hygiene, Health & Safety.
Skills, Knowledge, and Expertise
- CPA (K).
- Bachelor’s degree or diploma in accounting or any related field.
- At least 3 years’ experience in a similar position and one year of experience in finance and accounts management.
- Excellent oral and communication skills.
- Computer literate with in-depth knowledge in Microsoft Office products and accounting softwares.
- Must have good organizational and time management skills.
- Ability to work under pressure with minimum supervision and coordinate tasks to meet deadlines.
- Applies a professional, confidential and ethical approach at all times.
- Team player with excellent interpersonal skills.
- Ability to handle high volume with attention to detail.
