Procurement Assistant (Part Time) Part Time NEW

The Procurement Assistant work between 3-4 times per week for 5-6 hours and will be expected to:

• Source, coordinate, negotiate, process all purchases for The Terrace Kitchen
• Negotiate with external vendors to secure the most advantageous terms
• Arrange and process the ordering of necessary goods and services required by The Terrace Kitchen
• Coordinate and finalize details of all The Terrace Kitchen orders and deliveries
• Track and report key functional metrics to reduce expenses and improve effectiveness
• Collaborate with key company operations personnel to ensure the clarity of the specifications and expectations by each brand property
• Foresee alterations in the comparative negotiating ability of suppliers and clients
• Anticipate unfavorable events through analysis of data and prepare control strategies
• Perform risk management regarding supply contracts and agreements
• Strong Knowledge of Hospitality sourcing and procurement techniques as well as a dexterity in “”reading”” the market
• Perform cost and scenario analysis, and bench-marking by vendors
• Assess, manage and mitigate procurement processes
• Seek and partner with reliable vendors and suppliers across all specialist areas of hospitality procurement
• Determine quantity and timing of all deliveries and coordinate with The Terrace Kitchen teams accordingly
• Obtain best credit facilities, terms of payments and profit margins with The Terrace Kitchen manufacturers/suppliers
• Prepare and also receive all The Terrace Kitchen related purchase requisitions, submit for approval and issue purchase        orders in accordance with company policy and negotiated terms and conditions for The Terrace Kitchen
• Maintain procurement files in orderly fashion and updated by the day
• Supervise the delivery of goods from Central Storage to our The Terrace Kitchen storage
• Supervise inventory taking of goods at our Central Storage
• Manage vendor relationships and assist in building effective partnerships with manufacturers/suppliers
• Develop and review purchase requests and ensure authorization as necessary to facilitate the timely purchase of The Terrace Kitchen supplies products
• Research potential vendors
• Compare and evaluate offers from suppliers
• Track orders and ensure timely delivery
• Review quality of purchased products
• Enter order details (e.g. vendors, quantities, prices) into internal databases
• Maintain updated records of purchased products, delivery information and invoices
• Prepare reports on purchases, including cost analyses
• Monitor stock levels and place orders as needed

Requirements:

• Degree from a recognized University
• Proven procurement experience within the hospitality sector
• Procurement experience within a Pre- Opening context is a must