HR/Admin Intern
Internship @ACTED posted 2 days ago in Administration , in Business and Finance Shortlist Email JobJob Detail
-
Experience Less Than 1 Year
-
Qualifications Degree Bachelor
Job Description
Job Purpose
- Under the supervision of the HR/Admin Manager and with day-to-day guidance from the HR/Admin Assistant, the HR/Admin Intern supports routine HR and administrative tasks while gaining practical experience in human resources and office administration.
- The intern provides support in recruitment, filing, documentation and general office coordination activities.
Main Responsibilities
HR Support
- Assist with recruitment, interview processes, and staff onboarding coordination.
- Ensure staff personnel files are complete and updated in line with ACTED policies
- Assist in filing and archiving HR documents both physically and electronically.
- Support regular updating of leave trackers and staff databases.
- Assist in preparing OUT correspondences for review by the line manager before dispatching them to the relevant offices and staff.
- Support communication and sharing of HR information with field teams when required.
- Support travel arrangements, including flight bookings, airport pick-up coordination, visa processing follow-up, and accommodation arrangements.
- Assist in tracking HR and administrative documentation.
- Carry out any other duties as required.
Nature of the Position
- This is a learning and support role intended to provide practical exposure to Human Resources and Administration functions within a humanitarian organization.
- Working hours are generally Monday to Friday in line with office working hours, though flexibility may occasionally be required depending on operational needs.
- The intern is expected to maintain professionalism, confidentiality, and adherence to ACTED policies at all times.
Skills and Qualifications Required
- Recent graduate or final-year student in Human Resource Management, Business Administration, International Relations, or related field.
- Strong interest in Human Resources and Administration work.
- Good communication and interpersonal skills.
- Good organizational and time management skills.
- Willingness to learn and ability to follow instructions.
- Basic computer skills, including Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Ability to maintain confidentiality and professionalism.
- Previous internship or volunteer experience is an added advantage.
