Grants & Compliance Officer

Job Detail

Career Level Officer
Experience 3 Years
Industry Finance
Qualifications Degree Bachelor

Job Description

Key Responsibilities

Grant Management:
- Coordinate the full grant lifecycle from award set-up to close-out, ensuring compliance with donor regulations and Trócaire policies.
- Facilitate grant kick-off, review (including mid-term) and close-out meetings, documenting key decisions, risks and action points, and tracking follow-up actions, owners and timelines.
- Coordinate regular check-ins with Programme, Finance and MEAL colleagues to monitor progress against grant commitments (programmatic and financial) and agree corrective actions where required
- Work with Programme and MEAL teams to verify data accuracy and strengthen evidence for donor reports, grant reviews and learning.
- Support preparedness for donor spot-checks, monitoring visits and audits, including coordinating documentation, briefing relevant teams and accompanying field visits as required.
- Work with Programme, MEAL, and Finance teams to maintain a portfolio-level grants risk and issues log (compliance, reporting, audit, partner performance), updating it monthly and escalating high-risk items with recommended corrective actions.
- Contribute to internal learning and continuous improvement by capturing lessons learned and good practices from audits, report reviews, and close-outs, and supporting updates to tools and systems (templates, checklists, trackers, and filing conventions).
Business Development Support
- Provide structured administrative support to business development by maintaining the funding pipeline and donor/grants systems (e.g., Salesforce and trackers), ensuring opportunities, deadlines, contacts, and submission records are accurate and up to date.
- Coordinate routine donor due diligence and registration updates (portals, compliance documentation, organisational capacity statements/templates), under the direction of the BDGM.
Capacity Building:
- Provide orientation and refresher sessions for programme and partner staff on grant management tools, donor compliance, and Salesforce.
- Support the development and periodic update of SOPs and guidance materials to standardise grant management practices across the programme.
- Act as an accessible technical resource for colleagues and partners, encouraging proactive engagement on grant management questions.
Requirements

Essential Requirements
- Bachelor’s Degree in Development Studies, Business Administration, International Relations, or related field.
- Minimum of 3 years of professional experience in grant management, preferably within an INGO context.
- Demonstrated experience managing grants from institutional donors (e.g., ECHO, USAID, FCDO, UNICEF).
- Exceptional organisational skills, attention to detail, and ability to manage multiple tasks simultaneously.
- Strong Excel skills and numeracy, with the ability to manage compliance trackers, reporting calendars, and basic financial monitoring for grants.
- Excellent written and oral communication skills in English.
- Strong interpersonal skills, with the ability to engage effectively with diverse teams and external stakeholders.
- Proficiency in standard software applications and Salesforce or other grant management systems.