Finance Officer Full Time

Overall purpose of the role:  
The purpose of this position is to support the County Office Finance department by ensuring compliance with donor regulations as well as DRC internal policies and procedures and provide support to the management teams as required

Responsibilities:

Accounting/Finance/Internal Control 

• Timely review and processing of payments to service providers by ensuring payment requests are properly supported with:
  • Proper Authorization as per IDRA
  • Adequate supporting documentation with evidence of receipt of the goods and services by suppliers/beneficiaries
  • Adherence to approved budgets.
  • Proper Coding (Project Number, Budget line)
  • Adherence to National law requirements, Compliance with DRC Internal Finance/Procurement procedures, and donor regulations
• Ensure archiving and uploading of payment documents into DRC Dynamics and relevant SharePoint folders.
• Responsible for development and review of the Shared Support Services budget and spend report while offering the variance analysis on monthly basis
• Ensure appropriate suppliers reconciliation is done in liaison with the supply chain officer
• Responsible for uploading NHIF, HELB, NSSF, NITA, PAYE statutory deductions into the appropriate portal and ensuring remittance is done by the statutory due dates.
• Support the Finance Coordinator in the review of DRC Dynamics journals for completeness of supporting documents before approval.
• Monitoring Country office Staff Vendor and ledger Accounts to ensure one Advance is taken and accounted for at a time.
• Perform Month-End Closure (MEC) processes in DRC Dynamics in accordance with the DRC MEC guidelines in the areas of Expense Accounting, Bank, Vendor, Receivables, and relevant Ledger Accounts reconciliation.

Treasury Management

• Responsible for monitoring the liquidity position of the country office to ensure sufficient cashflow to meet support services unit needs.
• Ensure timely processing of monthly cash requests on need basis.

Compliance & Reporting

• Support in DRC Kenya statutory audits, donor project audits and expenditure verification exercises by:
• Availing the required information and documents
• Sharing with the relevant staff on their participation
• Responding to questions raised through Audit focal points.
• In consultations with the Finance Coordinator, Finance Manager and Head of support service, make regular technical support field visits on compliance for both DRC field offices and partners.
• Support the development of new proposals by generating financial information for budgeting and ensuring CO operating costs are adequately budgeted.
• Support with review of both DRC donor & Partner financial reports.
• Act as the DRC focal point on all statutory remittance and compliance matters with KRA, HELB, NSSF, NHIF.
• Any other duties as agreed with the FM/HoSS

Experience and technical competencies:

• Minimum 2 years of relevant work experience in financial/accounting field
• Advanced proficiency in Excel
• Basic proficiency in PowerPoint and Word
• Advanced English proficiency
• Experience in working in NGOs

Education

• Bachelor’s degree in business management (Accounting Option)
• Certified Public Account (CPA) qualification, Part TWO

Language: 

• English – excellent written and verbal skills
• Swahili – excellent verbal skills

Key stakeholders: 
Internal Stakeholder: Programme Staff; Field Finance Staff

External: 

• Government authorities
• Auditors
• Implementing partners
• Banks
• Donors