Executive and Operations Assistant
Full time @Precision Development (PxD) posted 1 week ago in Administration Shortlist Email JobJob Detail
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Experience 3 Years
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Qualifications Degree Bachelor
Job Description
Key Responsibilities
Executive Support:
- Proactively support an Executive Director’s calendar across multiple time zones.
- Coordinate complex meeting arrangements, including multi-stakeholder scheduling across global time zones, board and committee meetings, and recurring leadership calls.
- Support the coordination of board meetings, maintaining board calendars, and forward planning schedules.
- Arrange travel, including flights, accommodation, visas, and detailed itineraries.
- Maintain accurate travel logs, schedules, and related documentation for internal and compliance purposes.
- Provide day-to-day coordination and administrative support, including preparation for meetings, follow-ups, and light document handling.
- Act as a point of contact for internal teams, board directors, and external stakeholders, ensuring clear and timely communication.
Operations:
- Work closely with the HR Operations group to ensure alignment across organisational support functions, including recruitment administration, onboarding logistics, and performance management processes, and support event logistics.
- Assist in maintaining operational records, trackers, and internal documentation to support organisational efficiency.
- Support coordination across teams on operational priorities, projects, and initiatives as directed.
- Take on additional tasks as needed to meet organisational needs.
About You
Core Competencies:
- You bring excellent organisational skills and strong attention to detail, with the ability to triage competing demands and support senior leadership’s time effectively.
- You have strong written and verbal communication skills in English, including the ability to draft and edit correspondence and documents on behalf of senior leaders.
- You operate with high levels of discretion, reliability, and sound judgment.
- You are proactive and anticipatory, able to foresee needs and act without being prompted.
Technical and Practical Skills:
- You are proficient in Google Workspace, including calendar management, document preparation, and collaborative working tools.
- You are comfortable working with trackers, spreadsheets, and operational records, with sufficient numeracy to maintain accurate data and flag discrepancies.
- You are a resourceful problem-solver, able to troubleshoot issues and find practical solutions quickly.
Interpersonal and Professional Qualities:
- You build strong, trust-based working relationships across internal teams, board directors, and external stakeholders.
- You communicate clearly, confidently, and professionally across all levels of the organisation, including direct interaction with board directors and senior staff, adapting your tone and approach appropriately to the audience.
- You show initiative, anticipating needs and identifying solutions proactively rather than waiting to be directed.
- You are adaptable and calm in the face of shifting priorities, changing schedules, and competing requests, able to recalibrate quickly without losing focus or quality.
