AIM AIR Administrative Assistant Full Time NEW

Africa Inland Mission International, a non-profit organization, is seeking motivated, servant-hearted, devote follower of Jesus Christ interested in meeting the logistical needs of the mission community in East and Central Africa.

Job Purpose/Objective

1. Provide Coverage of the Reception Desk

•  Receive each visitor politely and helpfully and direct them to the appropriate person/office.
•  Ensure the Reception area is clean and organized and Coordinate with facilities department on the cleaning schedule for the offices.
•  Maintain office security by following safety procedures and controlling access via the reception desk. Follow up on any security concerns with the AIM AVSEC officer or their delegate promptly.
•  Provide tours of ABS Offices at Wilson Airport as requested by managers/supervisors.
•  Organize, preserve, scan, laminate and file records as needed.

2. Serve as a Communication Point Person with Facilities Department

•  Ensure ABS Vehicles (and keys) based at Wilson Airport are booked and signed back in properly
•  Receive all facilities maintenance requests for AIM Air, ensure they are compiled on the request forms and forwarded to ABS Facilities supervisor in a timely manner
•  Liaise with ABS Facilities regarding vehicles based at the Wilson Airport and follow up with Facilities for appropriate action including repairs, fueling, renewal of gate passes etc.

3. Serve as a Communication Point person with Great Commission Properties

•  Serve as a point person for AIM AIR’s communication with GCP Manager in consultation with AIM AIR’s Executive Assistant.
•  Alert GCP manager of issues related to GCP properties on behalf of AIM AIR.

4. General Department Administrative Support.

•  Assist in processing intern applications for both Flight and Maintenance department’s airside passes with KAA.
•  Assisting Flight and Maintenance departments in booking personnel for their training with ATOs. (Approved Training Organizations)
•  Assist in collecting, organizing and retaining flight records and sending all receipts to the finance department in a timely manner.
•  Process Payments for goods and services.
•  Assist in the administrative functions of aircraft Maintenance WO’s
• Support for departmental needs as directed by the department manager.

Qualification.

Essential

• Diploma in Business Administration/Management

Preferred/Desired

•  Degree in Business Administration/Management
•  Valid certificate of good conduct
•  Be familiar with Microsoft Office Suite and computer literate enough to learn new programs.
•  Be able to type at least 65 words per minute

Experience:

Essential

•  Minimum 1-year work experience in an Administration position Preferred
•  Minimum of 2 years’ office administration in a professional setting in the aviation industry.
• Successful completion of AIM AIR initial training for the position

Communication demands

• Professional written and verbal communication in English.

Required Skills/Attributes & Competencies:

•  Service oriented attitude
•  Strong interpersonal skills.
•  Be supportive of the goals and purpose of AIM AIR and AIM International.
•  Honesty, integrity, trustworthy and a God-fearing person.
•  Good listening and communication skills
•  Customer service orientation
•  Accuracy and attention to details
•  Time management
•  Teamwork