About the Role

• The Executive Assistant provides comprehensive executive, operational and administrative support to three Directors within the Health Organisation. Acting as a trusted partner to senior leaders, the role proactively manages competing priorities, supports effective decision-making and ensures the smooth execution of leadership commitments, administrative obligations and key business initiatives. The successful candidate will play a critical role in enabling leadership effectiveness, driving operational efficiency and supporting collaboration across Payment Integrity, Provider Partnerships, Controls and wider International Health stakeholders.

You’ll Be Responsible For

• Managing complex international diaries across multiple time zones, prioritising and coordinating meeting requests based on business priorities and leadership commitments.
• Managing confidential correspondence and sensitive information with discretion.
• Preparing presentations, briefing materials, agendas and meeting packs.
• Anticipating scheduling conflicts and proactively identifying solutions.
• Supporting the Directors with administrative, operational and strategic coordination activities.
• Coordinating executive travel logistics and managing expense submissions and approvals.
• Coordinating leadership team meetings, workshops, offsites and departmental events.
• Maintaining organisational charts and distribution lists.
• Coordinating departmental planning activities and annual governance calendars.
• Building effective relationships with Executive Assistants and stakeholders across International Health.

What You’ll Bring to the Role

• 5+ years of experience supporting Director-level or senior executive leaders.
• Significant experience managing multiple complex calendars simultaneously.
• Experience coordinating international travel and expense management.
• Experience working within a large matrixed organisation.
• Advanced proficiency in Microsoft Outlook, Teams, PowerPoint, Word and Excel.
• Experience using SharePoint and collaboration tools.
• Excellent organisational and prioritisation skills.
• Strong written and verbal communication skills.

Valued Extras

• Experience supporting global or international teams.
• Experience coordinating leadership events in a complex or international environment.
• Professional qualification in administration, business support or office management.
• Project coordination or project management experience.

Competencies & Skills

• Exceptional organisation and attention to detail.
• Strong stakeholder management and relationship-building capability.
• Ability to influence and coordinate across multiple leadership teams.
• Excellent communication and interpersonal skills.
• Strong planning, coordination and follow-through.
• Ability to work independently and proactively.
• Effective problem-solving skills.
• High levels of integrity, discretion and confidentiality.
• Adaptability and resilience within a fast-paced environment.
• Continuous improvement mindset focused on identifying efficiencies and enhancing ways of working.
• Ability to work effectively across cultures, geographies and time zones.

Why You’ll Love Working Here

• Multicultural and hybrid working environment
• Private Medical Insurance and Employee Wellbeing Benefits
• Development Programs and access to global learning communities
• Opportunity to grow within a global organization