Grants and Awards Intern
Internship @Save the Children posted 3 hours ago in Project Management Shortlist Email JobJob Detail
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Experience Less Than 1 Year
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Qualifications Degree Bachelor
Job Description
KEY AREAS OF ACCOUNTABILITY:
Proposal development
- Ensure all award documentation at proposal stage is managed and processed in a timely manner and uploaded onto AMS and that the related workflows are run in a timely manner.
Awards, Partnerships and AMS Management
- Support in preparing for the monthly Award and Partner review meetings, record action points from the meetings and circulate these promptly.
- Support in conducting partner vetting and partner assessments
- Support in preparation of partner agreements.
- Support in preparation of partner payments.
- Support in planning for and conducting partner monitoring visits.
- Support in ensuring award kick off  and close out meetings are planned for in a prompt manner and the planning is well-coordinated with the other relevant functions.
- Support in maintaining the income tracker and funding tracker and also share the status with the team on a weekly basis.
- Support in maintaining the close out backlog tracker and do regular follow ups with the various teams to ensure close out of pending SOFs.
- Support the Awards Assistant to populate and share the partner reporting tracker and also update the Awards Management System (AMS) on a timely basis.
- Support the Awards Assistant in sending out timely calendar invites for the award led meetings
- Support in taking action points in the award led meetings and further getting this reviewed and circulated on a timely basis.
- Support in putting together management information from AMS and sharing with the rest of the team via a portfolio analysis report on a monthly basis showing information on awards in pipeline, active awards, awards under amendment, high risk awards and closed awards.
- Ensure that AMS is effectively maintained, up to date and accurately records the audit trail for all awards and sub-awards.
Donor Compliance
- Support on donor compliance to ensure requirements such as reporting deadlines, implementation  period, amendment timing/procedures, audit and SCI award management policies are well understood and adhered to.
DESIRED COMPETENCIES
Delivering Results
- Establishes clear and compelling objectives with teams and individuals and monitors progress and performance
- Holds others accountable for achieving results and challenges underperformance
Working effectively with others
- Puts mechanisms in place to ensure effective collaborative working across boundaries
- Enables people from a wide range of backgrounds and perspectives to contribute to positive outcomes
- Breaks down silo working and challenges behaviours that are not collaborative
Problem Solving and Decision Making
- Identifies and addresses the root causes of long-term problems facing legacy awards
- Brings in an external perspective to ensure decision-making remains relevant and future-focused
- Explores and analyses external trends and their potential impact on strategic choices
- Takes calculated risks and has the courage to stand by decisions despite resistance
Leadership and Developing Others
- Delivers needs-based results in complex and fast-changing contexts
- Evaluates the opportunities and risks of each idea and solution to make informed strategic decisions
- Demonstrates courage by willingness to confront difficult situations and take potentially unpopular decisions
- Actively encourages a team environment where team members feel able to contribute, champion or challenge decisions
- Conveys complex strategic issues with clarity, brevity, and confidence
- Develops and implements processes to ensure that the workplace is inclusive and the talents of individuals are harnessed to achieve individual and organizational success.
QUALIFICATIONS AND EXPERIENCE
Essential
- Bachelor’s qualificationin Commerce, Economics, Business Administration or equivalent.
- Excellentplanning, management and coordination skills, with the ability toorganise a demanding workload comprised of diverse and challenging tasksand responsibilities.
- Very strong capacity for attentionto detail, problem solving, and analysis oftrends.
- Computer literate (i.e., MS Office and knowledge of grant management and financial systems would be an added advantage).
- Cultural awareness and the ability to build relationships quickly with a wide variety of people.
- Patient, adaptable, flexible, able to improvise and remain responsive, and communicate clearly and effectively under pressure.
- Strong communication (written and spoken), and interpersonal skills in English, with experience in a multicultural setting
