Human Resources Administrator R-ID-258 (Internal Title Officer, HR) Full Time NEW

The Human Resources Officer will work as part of a small team and provide an effective HR administrative service throughout the employee lifecycle. This includes recruitment postings, maintaining personnel records and systems, gathering payroll data, coordinating employee onboarding and offboarding procedures, preparing employment contracts, monthly reports, and handling ad hoc queries.

Duties Include:

• Support the recruitment process by ensuring QA and copy editing all Terms of References, coordinating with recruitment teams to ensure compliance with the process, updating systems with recruitment information, posting adverts and managing job boards including subscriptions.
• Prepare offers and contracts of employment, obtain references and required documentation at the offer stage and schedule inductions.
• Manage staff set up on Podio, Absence.io and SharePoint and ensure accurate HR records and maintenance of all systems.
• Coordinate the set-up of benefits for new starters, the removal of benefits for leavers, and the updating of vendor benefits platforms with employment changes.
• Ensure all payroll changes are accurate and logged in time for the finance team’s monthly payroll.
• Update employee payroll changes on HR systems and ensure timely changes are provided to the payroll provider monthly to ensure staff are paid correctly each month.
• Collate relevant data and provide monthly reports. Update and maintain Staff and Line Management Chart and the Staff Organogram.
• Maintain an accurate HR Dashboard with employee information, including updating new starters, employee changes and leavers.
• Assist staff with day-to-day employee queries, direct staff to relevant policies and guidance, and escalate to VP HR, as appropriate.
• Attend meetings and assist in note taking at formal meetings or as required.
• Support ad hoc duties as required by the HR department, including participation in project work.