Procurement Specialist
Full time @Heifer International in Business and Finance Shortlist Email JobJob Detail
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Job ID 3762
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Experience 5 Years
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Qualifications Degree Bachelor
Job Description
Administration (45%)
- Oversee day-to-day office operations to ensure productivity and efficiency.
- Coordinate employee travel, including flights, accommodation, and logistics with approved vendors.
- Manage fleet operations: schedule maintenance, maintain motor vehicle insurance, and handle rental needs.
- Handle confidential documentation and ensure secure filing systems.
- Coordinate distribution of office equipment and tools to staff.
- Maintain accurate documentation of all vendor processes and transactions.
- Plan and execute administrative functions, including mail services, record keeping, and furniture allocation.
- Organize internal meetings, conferences, and events.
- Prepare and track administrative expense reports and budgets.
- Ensure compliance with Quality Management Systems and Occupational Health & Safety standards.
- Support the completion of special internal projects.
- Manage asset registration, tagging, verification, maintenance, and disposal.
Procurement (55%)
- Develop and implement annual procurement plans.
- Evaluate suppliers, review quotes, and ensure competitive and quality sourcing.
- Draft specifications and performance standards for tenders and procurements.
- Monitor and document procurement activities, including RFPs and RFQs.
- Ensure compliance with funder and organizational procurement policies.
- Identify and resolve procurement process issues in a timely manner.
- Lead troubleshooting efforts related to vendor or order challenges.
- Advise stakeholders on procurement risks and mitigations.
- Maintain procurement records and purchase databases.
- Update and manage supplier information and relationships.
- Research and evaluate new vendors to maintain quality and competitiveness.
- Monitor inventory levels and ensure timely reordering of supplies.
Any Other Assigned Function (5%)
- May perform other job-related duties as assigned.
Minimum Requirements
- Bachelor’s degree in a relevant field (e.g., Business, Procurement).
- 3–5 years of relevant work experience.
- Procurement or relevant administration qualification/certification (e.g., CIPS or equivalent).
Key Behavioural Competencies
- Accountability
- Professional Excellence
- Humility
- Customer Orientation
- Empathy
- Innovation
